We're hiring!

Much of the work at Beaudry Interactive is project-based. We conceive, design and develop unique location-based experiences for theme parks and attractions, cultural and art centers, and educational institutions. We also collaborate with other companies while providing our technical expertise and know-how. Our creative and technical projects can be of varying scale, complexity and media sensitivity, often with overlapping deadlines and running in parallel, with many projects requiring tight coordination with our clients, collaborators and freelancers.

 

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PROJECT COORDINATOR 

 

We are looking for an experienced Project Coordinator to help support and administer the creative and production process from concept through completion for all company projects. As a project coordinator, your responsibilities would include working closely with the company principals and producers to prepare comprehensive project plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks: assisting with development and management of individual project schedules and integrated projects calendar; developing and monitoring project issues and risk logs; setting up project standards; maintaining and archiving project documentation and handling project communication. To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with clients and internal teams to help deliver results on tight deadlines.   

  

DUTIES & RESPONSIBILITIES

 

  • Carry out the requests of the company principals and project leads; 

  • Help liaise with clients to identify and define project requirements, scope and objectives;  

  • Assist with developing project timelines, resources schedules, equipment requirements and information flow; 

  • Assist with identifying freelancers and providers for specific projects; 

  • Assist with executing and following company guidelines regarding all required legal paperwork, including, but not limited to: NDAs, CAs, SOW, W-9s, etc. 

  • Set up and manage project standards and procedures, including tracking, maintenance and archiving of documentation, media and technology assets, and project communication; 

  • Manage integrated projects schedule; 

  • Help monitor project progress and handle any issues that arise; 

  • Participate in the quality control of documents produced by the team; 

  • Plan meetings and activities related to projects; 

  • Manage meeting minutes; 

  • Coordinate activities among the teams (e.g., content/media, technology, production); 

  • Rigorously follow up on communications with project teams, clients, providers and collaborators; 

  • Provide support with organizing teams’ travel;  

  • Assist principals and project managers in various project-administration tasks related to accounting (invoicing, travel, expense accounts, etc.); 

  • Carry out tasks related to the closing of a project; 

  • Assist principals in preparing of proposals (information collection, documentation, formatting). 

 

QUALIFICATIONS 

  • College degree or comparable work experience, with specialization in production, technology, multimedia, or a related field; 

  • At least three years’ experience in administration, production, post-production or project management; 

  • Mastery of MS Office software (Word, Excel, Outlook, Sharepoint, etc.); 

  • Knowledge of project management methodology; 

  • Experience with task scheduling and resource assignment; 

  • Experience creating work breakdown structure (WBS) - translate requirements into tasks; 

  • Experience working with Project Management tools (MS Project / Asana / Smartsheet/ Jira etc.) is a plus; 

  • Proficiency in Windows and MacOS systems a plus; 

  • Experience in an artistic field related to one of Beaudry Interactive areas of focus is a plus. 

  

QUALITIES

 

  • Solid organizational skills including attention to detail and multitasking skills; 

  • Independent, reliable and full of initiative; able to manage and prioritize projects; 

  • High level of professionalism, customer service, judgment and diplomacy; 

  • Excellent written and verbal communication skills; 

  • Effective and polite client-facing and internal communication skills; 

  • Able to adapt to changing work situations and to understand and apply new ideas; 

  • Ability to work with minimal supervision to reach objectives. 

  

SPECIFIC WORK CONDITIONS 

  • Work will be both on-site at b/i’s location in North Hollywood and remote/telecommuting. Details to be discussed and will depend on project and company needs. 

  • Reliable, high speed home Internet connection for telecommuting. 

  • Some travel may be required. 

 

 

 

 

TO APPLY 

Please send a resume and cover letter to jobs@binteractive.com.   

Beaudry Interactive is an Equal Opportunity  employer.